Associate Event Program Manager

Job Description

Principle Responsibilities: (essential job duties and responsibilities)

  • Site Selection/Contract Negotiations
  • Attendee Registration
  • Communication of Event Details
  • Managing vendors during planning and on site to include directing and making decisions concerning:
    • Food/Beverage Management
    • Meeting Room Management
    • Transportation Management
    • Audio-Visual/Production Management
  • Budget Management & Reconciliation
  • Invitations/Collateral
  • Ensure meeting goals/objectives are in-line with management strategies
  • Available by phone and email for emergencies and/or questions during evenings/weekends when meetings are being held
  • Additional responsibilities as needed to ensure successful meeting management

Skills and Experiences:

  • Exceptional Interpersonal skills
  • Attention to detail with demonstrated organizational skills
  • Excellent Negotiation skills
  • Professional demeanor to gain the trust and confidence of all levels of management
  • Influence management & leadership skills; demonstrated ability to develop and build business relationships at all levels throughout the organization
  • Manage tight turn-around projects in an atmosphere that is conducive to changes & delays
  • Excellent communication & writing skills
  • Excellent verbal communication skills to ensure good understanding by all participants in the areas of planning, development, & implementation of events
  • Team player and willing to help others as needed and provide guidance
  • Must be able to multi-task and manage simultaneous projects
  • Ability to build and manage strong collaborative partnerships
  • Program lead for large meetings <500

Competencies/Values:

  • Building Partnerships
  • Execution
  • Guiding Team Success
  • Influencing
  • Aligning Performance for Success

  • United
  • Authentic
  • Purposeful
  • Courageous
  • Detail Oriented

Minimum Qualifications:

  • 7-10 years experience in meeting planning and/or event coordination
  • Experience in negotiations and contracting
  • Experience in managing “white glove” service meetings
  • 1 Years experience using Cvent
  • Minimal travel

Preferred Qualifications:

  • Certified Meeting Planner (CMP)
  • Bachelor’s Degree
  • Experience in planning multiple segments of large (>1,000 people) national sales meetings
  • Experience interacting with senior management
  • Experience managing executive meetings (e.g., board of directors meetings)
  • Experience interacting and directing third party meeting management companies
  • Certified Cvent User

Education: 

  • High School Diploma

The information listed above is not a comprehensive list of all duties/responsibilities performed.

This job description is not an employment agreement or contract.  Management has the exclusive right to alter this job description at any time without notice. 

The information listed above is not a comprehensive list of all duties/responsibilities performed. This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice. Any physical and mental requirements described in this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EOE AA M/F/Vet/Disability: Acelity L.P. Inc. and its subsidiaries are an equal opportunity and affirmative action employer and give consideration for employment to qualified applicants without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, pregnancy, national origin, age, disability, veteran status, or genetic information or any other legally protected characteristic. If you'd like more information about your EEO rights as an applicant under the law, please click here: http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf VEVRAA Federal Contractor